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Gull Lake Little League Board Role Descriptions
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Overview of each role:
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PRESIDENT - The president has many responsibilities in the administration of the league.
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(a) Oversee the affairs of all elements of the league. The president should be the most informed officer of the league. Each president must know the regulations under which Little League operates and in authorizing the annual application for charter, binds all members of the league to faithfully observe the regulations.
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(b) As the chief administrator, selects and appoints managers, coaches, umpires and committees. As such, no person becomes a manager, coach, umpire or committee member without the approval of the president. However, all appointments are subject to final approval by the local league’s board of directors.
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(c) Be the officer with whom Little League International maintains contact. The president also represents the league in the District organization, conducts the affairs of the GLLL and executes the policies established by the Board of Directors.
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(d) Present a report of the condition of the GLLL at the Annual Meeting.
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(e) Communicate to the Board of Directors such matters as deemed appropriate, and make such suggestions as may tend to promote the welfare of the GLLL.
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(f) Be responsible for the conduct of the GLLL in strict conformity to the policies, principles, Rules and Regulations of Little League International, as agreed to under the conditions of charter issued to the GLLL by that organization.
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(g) Designate in writing other officers, if necessary, to have power to make and execute for/and in the name of the GLLL such contracts and leases they may receive and which have had prior approval of the Board of Directors.
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(h) Investigate complaints, irregularities and conditions detrimental to the GLLL and report to the Board of Directors as circumstances warrant.
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(i) Prepare and submit an annual budget to the Board of Directors and be responsible for the proper execution thereof.
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(j) With the assistance of the Vice Presidents and Player Agent and or other designated representatives, examine the application and support proof-of-age documents of every Member Player candidate and certify to residence and age eligibility before the player may be accepted for tryouts and selection.
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VICE PRESIDENT BASEBALL and VICE PRESIDENT SOFTBALL
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(a) Perform the duties of the President in the absence or disability of the President, provided the President authorizes him or her or Board so to act. When so acting, the Vice President shall have all the powers of that office.
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(b) Perform such duties as from time to time may be assigned by the Board of Directors or by the President.
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(c) Help with preparation and organization of the evaluation, the player draft and all other player transaction or selection meetings.
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(d) Help with preparation of the team rosters.
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(e) First line of communication with all division directors, managers and coaching staff.
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(f) Vice Presidents may manage, coach or umpire, provided they do not serve on the protest committee.
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SECRETARY
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(a) Be responsible for recording the activities of the GLLL and maintain appropriate files, mailing lists and necessary records.
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(b) Perform such duties as are herein specifically set forth, in addition to such other duties as are customarily incident to the office of Secretary or as may be assigned by the Board of Directors.
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(c) Maintain a list of all Regular, Sustaining and Honorary Members, Directors and Committee members and give notice of all meetings of the GLLL, the Board of Directors and Committees.
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(d) Issue membership cards to Regular Members, if approved by the Board of Directors.
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(e) Keep the minutes of the meetings of the Members, the Board of Directors, and record in a document accessible to the membership.
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(f) Conduct all correspondence not otherwise specifically delegated In connection with said meeting and shall be responsible for carrying out all orders, votes, and resolutions not otherwise committed.
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(g) Notify Members, Directors, Officers and committee members of their election or appointment.
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TREASURER
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(a) Perform such duties as are herein set forth and such other duties as are customarily incident to the office of Treasurer or may be assigned by the Board of Directors.
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(b) Receive all monies and securities, and deposit it in a depository approved by the Board of Directors.
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(c) Keep records for the receipt and disbursement of all monies and securities of the GLLL approved payments from allotted funds and draw checks therefore in agreement with policies established in advance of such actions by the Board of Directors.
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(d) Prepare an annual budget, under the direction of the President, for submission to the Board of Directors at the Annual Meeting.
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(e) Prepare an annual financial report, under the direction of the President, for submission to the Membership and Board of Directors at the Annual Meeting, and to Little League Headquarters.
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PLAYER AGENT BASEBALL AND PLAYER AGENT SOFTBALL
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(a) Record all player transactions and maintain an accurate and up-to-date record thereof.
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(b) Receive and review applications for player candidates and assist the President In verifying residence and age eligibility.
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(c) Conduct the tryouts, the player draft and all other player transaction or selection meetings.
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(d) Prepares the team rosters.
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(e) Supervises and coordinates the transfer of players to and from Minor leagues according to provisions of the regulation of Little League International.
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(f) Prepare for the President's signature and submission to Little League Headquarters, team rosters, including players' claimed, and the tournament team eligibility affidavit. The player agent must not manage, coach or umpire in the division over which he/she has authority. Separate agents may be selected to oversee individual divisions.
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(g) Notify Little League Headquarters of any subsequent roster changes.
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SAFETY OFFICER
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(a) Be responsible for creating safety awareness, through education and information, and to provide a safe environment for children and all participants of GLLL.
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(b) Develop and implement a plan for increasing safety of activities, equipment and facilities through education, compliance and reporting.
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(c) NOTE: In order to implement a safety plan using education, compliance and reporting, the following suggestions may be utilized by the Safety Officer:
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1. Education - Should facilitate meetings and distribute information among participants including players, managers, coaches, umpires, league officials, parents, guardians and other volunteers.
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2. Compliance - Should promote safety compliance leadership by increasing awareness of the safety opportunities that arise from these responsibilities.
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3. Reporting - Define a process to assure that incidents are recorded, information is sent to the league's district and national offices, and follow-up information on medical and other data is forwarded as available.
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INFORMATION OFFICER/WEBMASTER
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(a) Manage the league’s official home page on active.com,
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(b) If on-line registration is used, manage the online registration process and ensure that league rosters are maintained on the site.
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(c) Assign administrative rights to league volunteers and teams,
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(d) Collect, posts and distributes important information on League activities.
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(e) Serve as primary contact person for Little League and active.com regarding optimizing use of the Internet for league administration and for distributing information to league members and to Little League International, and displays enthusiasm for using the Internet for league administration, for sharing information and for creating a more enjoyable and efficient Little League experience.
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UMPIRE IN CHIEF
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(a) Be responsible for training and scheduling of all Gull Lake Little League umpires
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(b) Be responsible for ensuring the proper conduct of the game.
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(c) Communicate any special ground rules to all Gull Lake Little League umpires.
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(d) Be responsible for ensuring umpires are teaching players good sportsmanship and the rules of the game.
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(e) Umpire in chief may be called upon to interpret rules and help settle minor disputes that may occur during games.
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SPONSORSHIPS/UNIFORM OFFICER
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(a) Secure sponsorship for all teams.
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(b) Assign sponsors to banners or teams as requested by the sponsor.
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(c) Collect any artwork needed from the sponsor for the supplier.
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(d) Work with the uniform supplier to assign sponsors to each team.
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(e) Choose colors for each team’s uniforms.
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FUNDRAISING/SPIRIT WEAR OFFICER
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(a) Coordinate the fundraiser for GLLL being the liaison between the fundraising company and GLLL.
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(b) Work with each team’s fundraising coordinator, collecting orders and distributing items to each team.
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(c) Distribute and collect spirit-wear order forms.
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(d) Distribute spirit-wear to each team’s spirit-wear coordinator.
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(e) Work with spirit-wear supplier.
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EQUIPMENT MANAGER
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(a) Distribute baseball/softball/t-ball equipment bags to each team in the League.
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(b) At the end of the season collect each equipment bag.
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(c) At the season’s end coordinate volunteers and choose a date to inventory the equipment bags and equipment room.
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(d) Place orders for any equipment needed by GLLL before, during, and after the season.
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(e) Supply coaches with any additional equipment as requested throughout the season.
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